{"id":7,"date":"2021-01-10T18:14:45","date_gmt":"2021-01-10T18:14:45","guid":{"rendered":"https:\/\/buildprj.test\/?page_id=7"},"modified":"2024-01-05T14:49:39","modified_gmt":"2024-01-05T14:49:39","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/kirkwoodwilson.co.uk\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"<h2><strong><i>What is the purpose of this notice?\u00a0<\/i><\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">To describe how we collect and use personal data about you in accordance with the General Data Protection Regulation (GDPR).\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When we say \u2018personal data\u2019 we mean identifiable information about you, like your name, email, address, telephone number, bank account details, payment information, support queries, and so on. If you can\u2019t be identified (for example, when personal data has been aggregated and anonymised) then this notice doesn\u2019t apply.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Kirkwood Wilson Limited will be what\u2019s known as the \u201cController\u201d of the personal data you provide to us. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this privacy notice. We have appointed a Data Protection Officer. Our Data Protection Officer is our Data Protection Point of Contact and is responsible for assisting with enquiries in relation to this privacy notice or our treatment of your personal data. Should you wish to contact our Data Protection Point of Contact you can do so using the contact details noted at Contact Us, below.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We may need to update this notice from time to time. Where a change is significant, we\u2019ll make sure we let you know \u2013 usually by sending you an email.\u00a0<\/span><\/p>\n<h2><strong><i>How we collect your data\u00a0<\/i><\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">We obtain personal data about you, for example, when:\u00a0<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\"> you request a proposal from us in respect of the services we provide\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> you or your employer engages us to provide our services and also during the provision of those services\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> you contact us by email, telephone, post or social media (for example when you have a query about our services); or\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> from third parties and\/or publicly available resources (for example, from your employer or from Companies House)\u00a0<\/span><\/li>\n<\/ul>\n<h2><strong><i>What information we collect\u00a0<\/i><\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">The information we hold about you may include the following:\u00a0<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\"> your personal details (such as your name and\/or address, email, telephone number, financial information)\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> details of contact we have had with you in relation to the provision, or the proposed provision, of our services\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> details of any services you have received from us\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> our correspondence and communications with you\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> information about any complaints and enquiries you make to us\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Information we receive from other sources, such as publicly available information, information provided by your employer or our clients or information from our member network firms\u00a0<\/span><\/li>\n<\/ul>\n<h2><strong><i>Why we need it\u00a0<\/i><\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">We need to know your basic personal data in order to provide you with the financial services you have requested. We will not collect any personal data from you that we do not need to provide and oversee this service to you.\u00a0<\/span><\/p>\n<h2><strong><i>How we use your data\u00a0<\/i><\/strong><\/h2>\n<ul>\n<li><span style=\"font-weight: 400;\"> We only ever use your personal data with your consent, or where it is necessary\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> In any event, we\u2019ll only use your information for the purpose or purposes it was collected for (or for closely related purposes)\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> We may process your personal data for purposes necessary for the performance of our contract with you or your employer and to comply with our legal obligations\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> We may process your personal data for the purposes necessary for the performance of our contract with our clients. This may include processing your personal data where you are an employee, subcontractor, supplier or customer of our client\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> We may process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for marketing, business development, statistical and management purposes\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> We may process your personal data for certain additional purposes with your consent, and in these limited circumstances where your consent is required for the processing of your personal data then you have the right to withdraw your consent to processing for such specific purposes\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> We do not sell your personal data or provide it to third parties for their direct marketing use\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Please note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data\u00a0<\/span><\/li>\n<\/ul>\n<h2><strong><i>How we communicate with you\u00a0<\/i><\/strong><\/h2>\n<ul>\n<li><span style=\"font-weight: 400;\"> We will continue to communicate with you by email and telephone, to respond to queries, provide quotations and discuss and provide financial information further to any agreement entered into\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Payroll information will be sent via email and is password protected\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Financial documentation that requires your signature will be sent via our secure portal\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> If you wish to change the way you receive information from us, please contact <\/span><a href=\"mailto:dwilson@kirkwoodwilson.co.uk\"><span style=\"font-weight: 400;\">dwilson@kirkwoodwilson.co.uk <\/span><\/a><span style=\"font-weight: 400;\">with such request\u00a0<\/span><\/li>\n<\/ul>\n<h2><strong><i>When would we use your data\u00a0<\/i><\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">We may use your personal data in order to:\u00a0<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\"> carry out our obligations arising from any agreements entered into between you or your employer and us (which will most usually be for the provision of our services)\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> carry out our obligations arising from any agreements entered into between our clients and us (which will most usually be for the provision of our services) where you may be a subcontractor, supplier or customer of our client\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> provide you with information related to our services and our events and activities that you request from us or which we feel may interest you, provided you have consented to be contacted for such purposes\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> seek your thoughts and opinions on the services we provide; and notify you about any changes to our services\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you refuse to provide us with certain information when requested, we may not be able to perform the contract we have entered into with you. Alternatively, we may be unable to comply with our legal or regulatory obligations.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We may also process your personal data without your knowledge or consent, in accordance with this notice, where we are legally required or permitted to do so.\u00a0<\/span><\/p>\n<h2><strong><i>Security\u00a0<\/i><\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">We have appropriate technical and organisational security policies and procedures in place to protect personal data and information from loss, misuse, alteration, or destruction.\u00a0<\/span><\/p>\n<h2><strong><i>Retention\u00a0<\/i><\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When assessing what retention period is appropriate for your personal data, we take into consideration:\u00a0<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\"> the requirements of our business and the services provided\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> any statutory or legal obligations\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> the purposes for which we originally collected the personal data\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> the lawful grounds on which we based our processing\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> the types of personal data we have collected\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> the amount and categories of your personal data; and\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> whether the purpose of the processing could reasonably be fulfilled by other means\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">We will not retain your data for any longer than necessary and the longest time that we will hold your data will be six years after we have dis-engaged with you.\u00a0<\/span><\/p>\n<h2><strong>Data Sharing\u00a0<\/strong><\/h2>\n<h3><\/h3>\n<h3><strong><i>How we can share your data\u00a0<\/i><\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us or where we have another legitimate interest in doing so.\u00a0<\/span><\/p>\n<h3><strong><i>Which third-party service providers process my personal data?\u00a0<\/i><\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">\u201cThird parties\u201d includes third-party service providers. The following activities are carried out by third-party service providers: IT and cloud services, professional advisory services, administration services, marketing services and banking services.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All of our third-party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.\u00a0<\/span><\/p>\n<h3><strong><i>International data transfers\u00a0<\/i><\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">We will only transfer the personal data we collect about you outside the EEA if you have requested and consented to do so, for example you live or work outside the EEA\u00a0<\/span><\/p>\n<h3><strong><i>Your rights\u00a0<\/i><\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">We want to ensure that you remain in control of your personal data. Part of this is making sure you understand your legal rights, which are as follows:\u00a0<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\"> the right to confirmation as to whether we have your personal data and, if we do, to obtain a copy of the personal information we hold (this is known as a data subject access request)\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> the right to have your data erased (though this will not apply where it is necessary for us to continue to use the data for a lawful reason)\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> the right to have inaccurate data rectified\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> the right to object to your data being used for marketing or profiling; and\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> where technically feasible, you have the right to personal data you have provided to us which we process automatically based on your consent or the performance of a contract. This information will be provided in a common electronic format\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Please keep in mind that there are exceptions to the rights above and, though we will always try to respond to your satisfaction, there may be situations where we are unable to do so.\u00a0<\/span><\/p>\n<h2><strong><i>Subject Access Requests (SAR)\u00a0<\/i><\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">If you wish to make a Subject Access Request (SAR) please do so in writing. We will respond to your request within 40 days in accordance with the General Data Protection Regulations.\u00a0<\/span><\/p>\n<h2><strong>Contact Us\u00a0<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please email <a href=\"mailto:dwilson@kirkwoodwilson.co.uk\">dwilson@kirkwoodwilson.co.uk<\/a> our Data Protection Point of Contact.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You also have the right to make a complaint to the Information Commissioner&#8217;s Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO\u2019s contact details are as follows:\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Information Commissioner&#8217;s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Point of Contact <\/span><span style=\"font-weight: 400;\">dwilson@kirkwoodwilson.co.uk <\/span><span style=\"font-weight: 400;\">who will investigate the matter.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>What is the purpose of this notice?\u00a0 To describe how we collect and use personal data about you&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"inline_featured_image":false,"footnotes":""},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8 - 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